Finance & Administration Officer

Role Overview:

Support daily financial and operational activities for a U.S. subsidiary. Maintain accurate financial data, process invoices and orders, and ensure smooth coordination between internal teams, external accounting partners, and headquarters.

Key Responsibilities:

• Coordinate with external bookkeeping/accounting partners for month-end, quarter-end, and year-end closing.
• Process vendor invoices, schedule payments, and ensure proper approvals.
• Prepare and distribute customer invoices and follow up on payments.
• Maintain accurate vendor and customer records.
• Enter and process customer orders in ERP/CRM systems.
• Ensure consistency between orders, deliveries, and billing; resolve discrepancies.
• Collaborate with sales and operational teams on pricing, contracts, and order status.
• Monitor inventory movements and reconcile discrepancies; support physical inventory counts.
• Identify inconsistencies, propose process improvements, and support ERP system implementation.
• Provide administrative support across departments and support overall operational efficiency.
• Follow quality, health, and safety procedures; report deviations and propose improvements.

 

Candidate Profile:

• Associate degree in Business Administration or Accounting.
• Experience in administrative support with an interest in finance and accounting.
• Basic accounting skills (invoicing, expense tracking, AP/AR).
• Proficient in Excel; ERP experience (Odoo, Sage100, or similar) is a plus.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and interpersonal skills.
• Able to work in a fast-paced environment; proactive and detail-oriented.
• Maintains discretion and confidentiality with sensitive information.
• French language skills are a plus.

• Standard office environment; use of computer, keyboard, and office equipment.
• Occasional lifting/carrying of items up to 100 lbs.
• Compliance with safety procedures as required.

• Role may include other duties as assigned.
• Reasonable accommodations will be made for individuals with disabilities.